Property Management Coordinator
Winchester, VA
Property Management Coordinator
Full Time • Winchester, VA
Join Coldwell Banker Premier, a dynamic home for agents and brokers across the Mid Atlantic and Florida.
Coldwell Banker Premier is seeking an organized, dependable, and responsive Property
Management Coordinator to support our Quad States long-term rental portfolio of approximately
250 properties.
This position works closely with the Property Manager to keep daily operations organized,
communicate with property owners and residents, monitor important deadlines, and ensure
calls, messages, and assigned tasks receive timely follow-up.
Location & Regional Travel
This is a full-time, office-based position supporting properties throughout the Quad States
region. The employee’s primary office location will be determined based on business needs and
the selected candidate’s location.
Potential office locations include Winchester, Front Royal, Mount Jackson, Harrisonburg,
Hagerstown, Martinsburg, Shepherdstown, Berkeley Springs, Cumberland, Bedford, and
Everett.
Regular local and regional travel is required for property inspections, lockbox and signage
coordination, property photographs, and other field-related responsibilities. This is not a remote
or work-from-home position. Occasional weekend work may be required.
Key Responsibilities
● Answer incoming calls and respond promptly to emails and messages
● Communicate professionally with property owners, residents, prospective tenants,
vendors, and team members
● Document communications, activities, and follow-up in AppFolio
● Assist the Property Manager with the daily operation of approximately 250 rental
properties
● Review delinquency, vacancy, lease-expiration, inspection, and work-order reports
● Prepare and send resident notices in accordance with company procedures and
applicable laws
● Assist with new leases, renewals, and related documentation
● Monitor vacant properties and help maintain accurate rental listings
● Respond to rental inquiries and track prospective-tenant leads
● Coordinate with the Maintenance Coordinator regarding active work orders
● Assist with vendor communication, estimates, scheduling, and job tracking
● Schedule and conduct property inspections as assigned
● Document inspection findings and create follow-up work orders
● Install and remove property signs and lockboxes
● Take basic property photographs when needed
● Upload and organize documents in AppFolio
● Escalate emergencies, legal concerns, owner dissatisfaction, and unresolved issues to
the Property Manager
● Provide occasional administrative support to real estate agents and other company
departments as needed
● Assist with additional projects assigned by the Property Manager or leadership
Required Qualifications
● At least one year of property management experience
● Strong organizational and time-management skills
● Excellent telephone, email, and in-person communication skills
● Consistent follow-through and attention to detail
● Ability to manage multiple priorities, deadlines, and interruptions
● Comfortable communicating with property owners and residents
● Comfortable using property management software and other web-based systems
● Valid driver’s license and reliable transportation
● Ability and willingness to travel locally and regionally for inspections and other field
assignments
● Dependable attendance and the ability to work from an assigned regional office during
scheduled hours
Preferred Qualifications
● Experience using AppFolio or similar property management software
● Experience with long-term residential rental properties
● Familiarity with leases, renewals, delinquency procedures, inspections, and maintenance
coordination
Ideal Candidate
The ideal candidate is responsive, organized, and comfortable working in a busy property
management environment. This person answers calls, follows through on commitments, keeps
accurate records, and recognizes when an issue needs to be escalated. They should enjoy
supporting a team and helping both property owners and residents receive consistent,
professional service.
Schedule
● Full-time
● Office-based position
● Regular local and regional travel
● Some weekend availability may be required
Benefits
● Health, dental, and vision insurance
● Paid vacation
Compensation
Salary depends on experience.
Coldwell Banker Premier reserves the right to revise the duties and responsibilities of this
position based on operational needs.
Management Coordinator to support our Quad States long-term rental portfolio of approximately
250 properties.
This position works closely with the Property Manager to keep daily operations organized,
communicate with property owners and residents, monitor important deadlines, and ensure
calls, messages, and assigned tasks receive timely follow-up.
Location & Regional Travel
This is a full-time, office-based position supporting properties throughout the Quad States
region. The employee’s primary office location will be determined based on business needs and
the selected candidate’s location.
Potential office locations include Winchester, Front Royal, Mount Jackson, Harrisonburg,
Hagerstown, Martinsburg, Shepherdstown, Berkeley Springs, Cumberland, Bedford, and
Everett.
Regular local and regional travel is required for property inspections, lockbox and signage
coordination, property photographs, and other field-related responsibilities. This is not a remote
or work-from-home position. Occasional weekend work may be required.
Key Responsibilities
● Answer incoming calls and respond promptly to emails and messages
● Communicate professionally with property owners, residents, prospective tenants,
vendors, and team members
● Document communications, activities, and follow-up in AppFolio
● Assist the Property Manager with the daily operation of approximately 250 rental
properties
● Review delinquency, vacancy, lease-expiration, inspection, and work-order reports
● Prepare and send resident notices in accordance with company procedures and
applicable laws
● Assist with new leases, renewals, and related documentation
● Monitor vacant properties and help maintain accurate rental listings
● Respond to rental inquiries and track prospective-tenant leads
● Coordinate with the Maintenance Coordinator regarding active work orders
● Assist with vendor communication, estimates, scheduling, and job tracking
● Schedule and conduct property inspections as assigned
● Document inspection findings and create follow-up work orders
● Install and remove property signs and lockboxes
● Take basic property photographs when needed
● Upload and organize documents in AppFolio
● Escalate emergencies, legal concerns, owner dissatisfaction, and unresolved issues to
the Property Manager
● Provide occasional administrative support to real estate agents and other company
departments as needed
● Assist with additional projects assigned by the Property Manager or leadership
Required Qualifications
● At least one year of property management experience
● Strong organizational and time-management skills
● Excellent telephone, email, and in-person communication skills
● Consistent follow-through and attention to detail
● Ability to manage multiple priorities, deadlines, and interruptions
● Comfortable communicating with property owners and residents
● Comfortable using property management software and other web-based systems
● Valid driver’s license and reliable transportation
● Ability and willingness to travel locally and regionally for inspections and other field
assignments
● Dependable attendance and the ability to work from an assigned regional office during
scheduled hours
Preferred Qualifications
● Experience using AppFolio or similar property management software
● Experience with long-term residential rental properties
● Familiarity with leases, renewals, delinquency procedures, inspections, and maintenance
coordination
Ideal Candidate
The ideal candidate is responsive, organized, and comfortable working in a busy property
management environment. This person answers calls, follows through on commitments, keeps
accurate records, and recognizes when an issue needs to be escalated. They should enjoy
supporting a team and helping both property owners and residents receive consistent,
professional service.
Schedule
● Full-time
● Office-based position
● Regular local and regional travel
● Some weekend availability may be required
Benefits
● Health, dental, and vision insurance
● Paid vacation
Compensation
Salary depends on experience.
Coldwell Banker Premier reserves the right to revise the duties and responsibilities of this
position based on operational needs.
Compensation: $30,000.00 - $35,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Full-Service Real Estate, Backed by Experience
Coldwell Banker Premier is a top-performing real estate brokerage serving the Mid-Atlantic and Florida, with a growing footprint across Virginia, Maryland, Delaware, Pennsylvania, West Virginia, North Carolina, Florida, and Washington D.C.
Grounded in trust, innovation, and strong relationships, we offer a complete real estate experience with in-house support for relocation, mortgage, commercial, auction, and settlement services. Whether you're buying, selling, investing, or building a career in real estate, you'll have everything you need under one roof. This is where the pros are: driven, experienced, and focused on making every move as smooth and successful as possible
Real estate pros you can count on in VA, WV, DE, MD, NC, PA, FL, and Washington D.C.
(if you already have a resume on Indeed)
Or apply here.
Training
Our Coldwell Banker University trainings are curated by award-winning trainers from around the country and always available for you. Our localized company and office trainings are catered towards your business needs.
1:1 Manager Support
The sales management staff is here to help. Our managers all have decades of experience in real estate sales & business growth and are here to help whether you're in you are still in the process of getting licensed or you have been in the business for years.
Health & Wellness Plans
Maintaining a well-rounded & balanced life can be challenging in an industry like real estate sales. That's why we've developed a unique health & wellness plan that includes agent health, vision and life insurance, 401k and deferred compensation plans.
Your Brand, Your Way
With the global Coldwell Banker brand as your foundation, we allow you to create and grow your personal brand in your own unique way. Our Design Concierge service will even pair you with professional design professionals to create stunning logos and brand packages to help you stand out.
Global Network
Our global network is 100,000+ agents strong and includes incredible networking opportunities to help grow your business. We are one of the top referral companies in the nation, creating more business opportunities for you to connect with buyers and sellers in your local market.
Marketing
CB marketing is professional and user-friendly. We have automated listing marketing that includes things from postcards to single-property websites, all created FOR you.
Global Luxury
Our Global Luxury program helps create a national price premium of 20% over the NAR average. CB listings sell for more and faster, helping you close more volume while not needing to increase your units and time invested.
Boost/Homespotter
Boost by Homespotter shaves a ton of time from Facebook and IG ad creation and is a tremendous source of leads either for you or to sell to other agents for passive income.
Professional Photography
We pay $150 per residential listing for photography to help ensure the highest quality standards.